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Operations Coordinator

San Jose, CA, USA

Job Type



40 hours/week

About Valley Verde

Valley Verde is dedicated to building healthy and resilient communities by providing low-income families educational programs, edible gardens, and micro-entrepreneurship opportunities that create food security and lead to self sufficiency.

Please email your resume and cover letter to Lovepreet,

Job Description

Essential job functions: With support from the Executive Director, assist with the daily operations, events, and grant reports.

  • Tasks include, but are not limited to:

  • Assist with managing daily operations

  • Track and pay monthly expenses

  • Track donations and send donation letters to donors

  • Review all operational invoices and ensure they are submitted for payment

  • Track sick time/time off request for all employees

  • Review and update VV handbook, and administrative and HR forms as needed

  • Research and create content for staff training, and onboard new employees as needed

  • Implement safety protocol and ensure compliance with all safety policies

  • Organize and analyze data for grants; write and submit grant proposals and reports

  • Overseeing grant data collection and informing team of new data needed

  • Assist customers with sales of seedlings at the site

  • In collaboration with the Executive Director, create and implement event plans

  • Manage logistics for each event; work with vendors, printers, obtain licenses and permits, write contract and agreement drafts.

  • Research potential sponsors and funders for Valley Verde events.

  • Write and send appeal letters and manage communication with funders, event sponsors and partners.

  • Collect and manage funder information and amount raised

  • Manage budget and invoices for events.

  • Create flyers and social media posts for event marketing/promotion

  • Be the point of contact for general external inquiries, including newsletters, website

  • maintenance, tours

  • Represent Valley Verde at networking events and in the community

  • Other responsibilities as assigned



  • Knowledge of organic seedlings/vegetable gardening a plus

  • Written and verbal proficiency in Vietnamese or Spanish preferred

  • Technical skills in electronic cash register, credit card and CalFresh payments.

  • Must have regular/reliable access to a vehicle with appropriate insurance for transportation

  • Must be detail oriented and accurately report statistics

  • Experience working in a multiethnic community environment and having multicultural literacy

  • Ability to develop professional relationships with vendors regardless of language barriers, cultural differences, or physical/mental abilities

  • Must be extremely organized and have the ability to prioritize projects to meet deadlines consistently

  • Must be able to work independently and collaboratively in a team, show creativity, and ability to initiate and complete projects with limited supervision

  • Strong verbal and written communication skills required

  • Public speaking and volunteer management skills preferred

  • Excellent computer skills in Google Suite- Google Docs, Sheets, Slides, Calendar, Mailchimp, Canva, and Quickbooks, Wix Website Builder


Bachelor’s degree in Environmental Science, business, management or two years of experience in a operational position strongly preferred

PDF Version of Job Listing

Operations Coordinator
Download PDF • 80KB

How to Apply

Please email your resume and cover letter to Lovepreet,
Thank you for considering this opportunity!
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